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MEDICAL SPA MANAGEMENT SOFTWARE

Enhance your MedSpa Business

An all-in-one booking & management software with HIPAA & EMR Compliance for your practice. From automated scheduling to integrated billing, taking good care starts here.

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Time is money, but only when your calendar is full

0million

clients searching for your business

0%

growth in new client bookings

0k+

professionals on Vagaro

Simplify your process with Vagaro features

Get Booked

A streamlined & modern booking experience

Elevate your patient booking experience.

Medical Spa Appointment Scheduling

EMR, HIPAA-compliant, medical spa software to manage your business

From EMR & e-records to client management and SOAP notes, Vagaro lets you run your entire practice from one platform. Your physicians and aestheticians can easily access all the notes they need to run their day-to-day business efficiently.

Increase efficiency by automating patient forms and creating custom SOAP notes tailored to your business.
Simplify client management effortlessly within a unified system.
Access e-records, charts, notes, before-and-after photos, purchase history, invoices, and remaining services—all from a single client profile. This is an integral part of Vagaro's comprehensive CRM capabilities.
A tablet showing the SOAP notes feature withing Vagaro’s medical spa software.

MedSpa Online Booking

Allow patients to easily book appointments through our modern MedSpa scheduling software

Your clients have the ease of being able to book from any device and from anywhere using our social integrations like Instagram, Google, Apple Maps & Yelp.

Effortlessly manage and monitor all your appointments by service provider, room, and equipment with our customized calendar options and resource management tools.
Enhance the customer experience with automated appointment reminders, ensuring your patients never overlook their appointments.
A phone showing Vagaro’s online booking and customer popups in our medical spa software and marketplace

Get Paid

Accept payments securely

Effortlessly handle payments, send invoices, oversee inventory, and more, all within the same software you use for appointment booking.

Send Invoices & Take Deposits

Send invoices and accept deposits securely while safeguarding your business through our payment processing system, ensuring PCI compliance is maintained.

Vagaro Pay Later

Provide patients interest-free payment installments on any procedures or products your MedSpa offers.

Flexible Payment Options

From recurring payments to securely storing cards on file, as well as offering contactless payment options and in-house checkouts, we ensure your customer experience remains both professional and convenient.

VAGARO CAPITAL

Funding from Vagaro to grow your Medical Spa

Vagaro Capital is flexible funding for MedSpas, from $1,000—$300,000, right at your fingertips. From purchasing lofty priced medical spa machines & remodeling your space, Vagaro Capital is here to help your MedSpa grow.

Quick Application, Fast Cash: Submit your application in minutes, with funds paid out in up to 2 business days.
Fixed Up-Front Cost: One transparent fixed fee agreed upon upfront. No hidden fees, late fees, or surprises.
Payments In Line with Your Income: Payments are automated as a small percentage of your daily transactions.

Memberships & Packages

Create exclusive memberships & packages for your MedSpa, ensuring a consistent stream of recurring revenue to maintain your business operations.

Staff Management

Manage your team, process payroll & create custom pay structures all within one business management software.

VAGARO CREDIT CARD PROCESSING

Convenient, fast & secure payments with Vagaro

Vagaro credit card processing allows MedSpas to process payments from the same place you book your appointments and keep track of all of your customer information.

Enjoy low credit card processing with no hidden fees
Low rates for any size business with rates as low as 2.2% + 19¢
POS hardware for every part of your business

Get Found

Attract New Patients to your Practice

Our Free Vagaro Marketplace is designed to grow your MedSpa and deliver a streamlined booking experience

GROW YOUR MEDSPA BUSINESS

A platform for patients to discover your Medical Spa

New clients can easily discover your business through our free Vagaro Marketplace. The Marketplace enables anyone to search for MedSpas based on their location, preferred services, and any promotions or discounts your MedSpa is currently offering.

It’s completely free and you keep 100% of the profits
Easy online booking for a seamless & modern experience
Build trust and a strong reputation with verified reviews that are easily viewed on your practice’s business page
A tablet and phone showing Vagaro’s online booking and customer popups in our medical spa software & marketplace

SOPHISTICATED MARKETING TOOLS

Create strong brand awareness with automated Marketing Campaigns

Vagaro empowers you to effortlessly design and execute marketing campaigns using email, text messaging, and a user-friendly website builder, all within a single, streamlined platform.

Automated emails & texts to clients for pre or post-care instructions, promotional offers, or even new service announcements
Elevate your online presence effortlessly by establishing or migrating your website to the Vagaro MySite platform, seamlessly synchronized with your Vagaro account for automatic updates in real time, including pricing, services, products, and more
A customer on a desktop computer looking customer market campaigns in Vagaro's medical spa software.

REPORTS & ANALYTICS

Track your success and make data supported decisions

Access data for every aspect of your business operations and obtain a comprehensive overview of your MedSpa using our robust marketing analytics, sales reporting tools & client reporting.

Classify reports by date range, criteria, and even see multiple locations at once with our advanced reporting
Explore the effectiveness of your marketing campaigns by examining insightful analytics and booking rates from each campaign.
Access any report you need to track your medical spa’s sales, services reports, and even client retention.
A Vagaro customer looking at reports in Vagaro's medical spa software.

24/7 LIVE CUSTOMER SUPPORT

Access 24/7 Live Customer Support and 1:1 Training on the Vagaro Software

Leverage our Import & Onboarding Team to ensure a seamless transition to Vagaro. Whether it's transferring critical patient data or existing appointments, our specialized team is here to facilitate a smooth switch for you.

An image of a Vagaro customer support agent on the computer wearing a headset speaking to customers.

TRUSTED MEDICAL SPA SOFTWARE

The top-rated MedSpa software in the field.

Vagaro proudly maintains its position as a pinnacle of excellence in the MedSpa industry, earning the distinction of being the highest-rated MedSpa software on Capterra. We are honored to cater to the requirements of premier MedSpa brands worldwide, offering 24/7 support to medical spa owners, franchisees, nurses, physicians, and aestheticians alike.

EXPLORE MORE MEDICAL SPA SOFTWARE & APP FEATURES

Do what you love, let Vagaro do the rest

Vagaro MySite

Create your unique online presence with Vagaro's simple, yet powerful website builder. Tailored to showcase your brand, grow your online presence, and stay in sync with your business's latest updates, all in one platform.

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Vagaro Pay Later

Give customers the option to make interest-free payments over time with the Vagaro software. Offering flexible payment options can attract more barbershop business & lead to higher ticket totals. You get paid in full, upfront, with zero risk.

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Service & Class Menu

Customize price, duration & points for each coaching service, class and employee who offers them.

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Branded App

Elevate your brand presence with a customized Vagaro booking app, meticulously tailored to embody the essence of your business.

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Email & Text Marketing

Automate email & text marketing for your business to connect with clients at scale.

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Reminder Notifications

Send clients and providers automated email, text & push notifications to remind or confirm appointments & more.

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Client Management

Use the Vagaro software to store client info and look up appointments, product purchases, gift certificate package details & more.

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Forms

Use one of our templates or create your own customized forms to send to clients. After clients are done, forms auto-save to their profile.

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Reports

View a dashboard to get real-time information at a glance or drill into the details of your coaching business by running customizable reports.

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Contactless Check-In

Clients check in from their mobile device, notifying providers of their arrival. A notification is sent to training clients when the provider is ready.

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Payroll

Use the Vagaro software to run payroll in minutes, create custom commission tiers, pay employees via direct deposit & more.

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Rent & Fees

Schedule recurring rent & fees within the software and easily deduct commission from rent.

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Medical Spa Software & App TESTIMONIALS

The Best Medical Spa Business & App Software

Owner of River Spa in Pinner, UK

Dipali Patel

"Vagaro provides an all-in-one solution that caters to all my business needs, including scheduling, POS, inventory & payroll. With this system, my business stays organized and operates efficiently. I have the flexibility to create custom forms, keep client notes, and even design marketing campaigns & Daily Deals to grow my business."

Owner of LIV Beauty in Livermore, CA

Daniell Fahnhorst

“It's a full business solution. It does everything at a glance. I can see how the business is doing all from one dashboard. All of our appointments, all of our sales, all of the inventory—it's all right there."

Owner of Primp Skin Studio in Santa Rosa, CA

Kaiti Donati

Medical Spa Software & App FAQ

What is medical spa software?

Medical spa software is a comprehensive business management tool that allows owners to manage their business. Most medical spa software can be accessed by computer, tablet, or phone.

What kinds of medical spa software are free?

Medical spa software prices can vary from limited, free plans to monthly rates over $200. Vagaro offers a free month to try its medical spa software. Then the software has a base $30 monthly cost that includes scheduling, HIPAA-compliant messaging, appointment reminders & many more solutions.

What is medical spa software used for?

Vagaro medical spa software helps business owners grow their business by:

• Automating many daily operation tasks

• Engage with & market to customers in new ways

• Provide in depth business reports to help owners make informed decisions

Do most medical spa software include an integrated payment system?

No, most medical spa software require business owners to find their own payment solution. However, Vagaro offers a payment system that integrates seamlessly with their medical spa software.

Is customer support typically included with medical spa software?

Although customer support is typically included with medical spa software, it is often limited to phone support or a help page. Vagaro offers phone support, online chat, and a dedicated support site to help businesses with their medical spa software.

How can I integrate medical spa software into my business operations?

Vagaro offers multiple options to help transition businesses to their medical spa software. These include:

• Importing client lists through the friendly integration team

• Weekly online class training when you need it

• Customer support specialists

What is a CRM system for medical spas, and how can it help my business?

A CRM system for medical spas helps you manage client information, like contact details and treatment history. It also helps you keep track of appointments and send reminders. Vagaro’s CRM system is made to help you stay organized, keep clients happy, and run your spa smoothly. It saves you time and helps improve your business.

How can medical spa CRM software help me manage appointments and treatments?

Medical spa CRM software lets you track client appointments and treatments in one place. You can see each client’s past visits and schedule their next treatment. Vagaro’s CRM system also sends automatic reminders, so your clients never miss an appointment. This helps you stay on top of your schedule and keep everything running smoothly.

Can CRM software help keep clients coming back for treatments?

Yes, CRM software can help you keep clients coming back. Vagaro’s CRM tracks their treatment history and sends reminders for upcoming visits. It also lets you send special offers and follow-up messages. These features help build strong relationships and encourage clients to return for future treatments.

What makes Vagaro’s medical spa CRM different from others?

Vagaro’s CRM system for medical spas is designed to offer everything you need in one place. It helps you:

  • Manage client records and treatment plans
  • Schedule appointments
  • Accept payments
  • Send marketing messages to clients

With Vagaro, you can do all of this easily and save time. Plus, you can use the system on your mobile device to manage your spa from anywhere.

Does medical spa CRM software include tools to communicate with clients?

Yes, medical spa CRM software like Vagaro has tools to help you stay connected with your clients. You can:

  • Send appointment reminders
  • Follow up after treatments
  • Offer special promotions
  • Keep clients updated about new services

These tools make it easy to keep clients engaged and encourage them to return for future treatments.

Try Vagaro for Free

Create an account in minutes. No contract, cancellation, setup, or signup fees. Free data import.

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